Tracking time off for hourly workers is a relatively easy and straightforward process. Simply put, these workers get paid for the time they work, and they likely have a certain amount of unpaid time off they can use.
Time off tracking becomes more challenging when it comes to salaried employees. When hired, they receive an agreed-upon amount of paid time off. While this may seem simple enough, the truth is if you don’t have tracking software in place, you won’t know how many paid days they’ve taken or how many days they have remaining. This is where time clock software comes into play.
Benefits Of Employee Time Off Tracking
There are many different benefits that come with accurately tracking salaried employee time off. Here are just a few:
If time off is not being tracked, then your salaried workers might be tempted to take advantage and abuse the system. If they know that their time off is being monitored, they are much more likely to remain within the confines of their contract when it comes to taking time off.
Helps With Scheduling
Time off tracking can help improve your scheduling process and make it more accurate. You can see in the scheduling and online timesheet software who’s requested time off on any given day and schedule accordingly. You can also deny requests if someone from a different department has already requested off. Denying or approving time off requests is simple when you have a bird-eye view of who still has time off left and who needs to use more.
Burnout, when not adequately addressed, can lead to reduced productivity and lower quality work. By tracking time off through time clock software, you can easily see who’s been using their time off to recover from burnout and who’s been pushing through. If it’s been a while since someone has taken time off, you can require them to take time for themselves to ensure they maintain a positive work-life balance.
When you have an adequate time off tracking process in place, you can provide your workers with more flexibility. Many business owners micromanage their workers to ensure they’re doing what they’re supposed to be. However, with an efficient time off tracking, you can rest assured knowing that your employees, whether working from home or in office, are accountable for their time.
Implementing Time Off Tracking
Time off tracking shouldn’t be challenging for you or your employees. They shouldn’t feel as though they are being micromanaged or judged for actually taking advantage of their allowed time off. Here are just a few helpful tips to implement a time off tracking process successfully.
Use Time Clock Software
Using a time attendance clock allows your employees to submit time off requests when needed quickly. These requests can then go to management for review, and they can quickly deny or approve the request. Employees will be notified when any action is taken on the time off request. Since most time clock solutions are web-based, employees can view their time off balances from any device with an internet connection.
Require It Of All Workers
If you want to implement a fair time off tracking process, it must be applied company-wide. Even if you have issues with one specific department, your time off tracking process should be applied to all departments for consistency. This ensures that no worker will be resentful of any other and maintains a fair workplace.
Keeping track of time off for your salaried workers is an essential part of effective human resources management. It allows you to keep employees accountable for their time worked, helps prevent burnout, and allows you to make better scheduling decisions. Consider using modern time clock software to make hours and time off tracking a breeze for all parties involved.